Venue Coordinator vs. Day of Coordinator

Venue Coordinator vs. Day of Coordinator

 

You've found the perfect venue! And, even better, they have a venue coordinator who will take care of you on your big day. That's amazing! You're probably wondering, though, if I have a venue coordinator, why would I need a day of coordinator? Don't they do the same thing-make sure everything on the wedding day runs smoothly? Yes...and no. 

 the cannons photography

the cannons photography

 

Venue coordinators are amazing and I absolutely love being able to work with them. But, they do not mean you shouldn't still hire a planner to do wedding management (AKA a “day of coordinator”). Venue coordinators are in charge of everything at the venue-they oversee the staff, set up, tear down, and making sure things at the venue are generally to your liking and run the way they should. However, they take care of the venue. We take care of you. Think of them like a stage manager. A day of coordinator is more like a director-we handle the big picture, making sure everyone and everything comes together perfectly. We're the ones who will make calls to the vendors to make sure everything is on track, who will help with the logistics of getting your bridal party where they need to be when they need to be there, who will take your panicked phone call at 9am and take care of the problem. To be truly stress free on your wedding day it's great to have a venue coordinator and a day of coordinator to handle anything and everything and make sure the day goes off without a hitch.

 

Cleveland, Ohio day of coordinator wedding planner 

What Is A Styled Shoot, And Why Do We Do Them?

Styled shoot. Maybe you've come across the term while browsing your favorite wedding blog or on the social media of your photographer or planner, or maybe this is the first time you're hearing of it. But what exactly is a styled shoot? And why do people do them?

A styled shoot is exactly that- a shoot that is styled. A group of professionals (in our case, wedding vendors) come together to create and capture a common vision, sort of like a magazine editorial. Obviously a photographer photographs it, oftentimes a wedding planner spearheads the over-all style and coordination of the shoot, florists do the flowers, bakeries do cakes/desserts, etc. Sometimes there's a theme, other times it's just a general style. It's variable, it's creative-which is the point!

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Now, you may be wondering why any of us wedding professionals do these shoots. Don't we already get photos of our work from the weddings we do? Yes...we do. BUT those weddings are your weddings. Lovingly crafted by the people participating in them- real and perfect and amazing. Sometimes it is fun and freeing, from a creative perspective, to create something in a vacuum that is purely your vision and purely for the purposes of beauty and showcasing the talent of the vendors involved. Not to mention it will show to prospective clients what our style is, which can really help in determining if we're going to be a right fit! If you look onto a planner's website and see photos of a styled shoot they did, that is totally your dream, then you're much more likely to entrust your wedding day to them!

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There's also another practical reason for these shoots. Styled shoots are oftentimes picked up by popular wedding blogs and websites, and at the very least are shared by the professionals involved, which gives priceless exposure to everyone who worked on it. Maybe your photographer shared a beautiful shoot and you notice the calligraphy on the invitations is stunning, so you end up looking into the calligrapher and hiring them as a result. That sort of scenario is invaluable to creative professionals! And by the same token, it's a fantastic networking opportunity for different vendors. We get to work together and see how we all operate and vibe, which can play a huge role in if we give referalls to each other or even just how smoothly we'll be able to work together down the road. If we work with an amazing hair and makeup team on a shoot and then one of our brides asks for a recommendation, we will absolutely feel comfortable connecting them after our experience together. And hopefully they would feel confident recommending us to their brides as well!

Now you know: styled shoots are a fantastic creative outlet and amazing business practice for people in our industry but also...they're just fun and pretty to look at! A perfect way to keep inspired and get ready for wedding season.

 

Photo credit: The Cannons Photography 

 

 

 

 

Industrial Cleveland Styled Shoot

I am thrilled to FINALLY share our beautiful industrial Cleveland styled shoot from the beginning of May! This shoot was a big dream of mine, and I couldn’t believe when I finally saw it all come together at Red Space! It turned out even more amazing than I could possible imagine. I got to work with the BEST vendors, at the coolest venue, with the most lovely couple ever. Seriously how beautiful are they?!

I hope you enjoy! 

All pictures courtesy of mann and wife- visual storytellers 

Evie from The Pine Needle Calligraphy did an incredible job on the acrylic invite, and menu! one of my favorite pieces from the shoot! 

I loved the copper of these mugs, and who doesn’t love a good Moscow Mule?

Sara- owner of The Dress in Medina- was there with us that day and she brought 3 different tops for this amazing full skirt! We decided the change Gabriella into this beautiful top half way through our shoot! 

Red Space Industrial Styled Shoot-Red Space Industrial Styled Shoot-0148.jpg

this shoot would not have been have been possible without these incredible vendors!

mann and wife- mannandwifephotography.com 

Red Space- redspaceevents.com 

Dietz falls florist- dietzfallsflorist.com 

The Pine Needle Calligraphy 

The Dress Bridal Boutique- thedressbridalboutique.com 

Event Source- eventsource.net 

Beauty Therapy- beautytherapyinc.com 

Bittersweets- bittersweetsstow.com 

 

Ally and Jordan

Ally and Jordan - The Toolshed at Breitenbach Wine Cellars 

 Maddie Widder Photography 

Maddie Widder Photography 

I couldn’t believe when I was actually driving up the beautiful vineyard-lined gravel driveway to the Toolshed at Breitenbach Winery for Ally and Jordan's wedding day! I feel like we were planning for so long! I met Ally in April of 2016 so we were working together for more than a year to bring Ally’s vision to life. At our very first meeting at Starbucks she told me how she wanted Rose Gold sequins table clothes, flowers everywhere and delicious food. I knew right then and there that we were a perfect match! I’m so thrilled she too felt I was the right planner for her.  

Ally looked absolutely stunning in her wedding dress with that beautiful cascading bouquet, and that perfect cathedral veil. 

 Maddie Widder Photography

Maddie Widder Photography

The whole day was magical, but something that really stood out was the first look between Ally and her father. They had a very sweet moment together, and I know Maddie was also crying behind the camera. Ally just looked around at the transformed venue, and thanked her dad for all he did to bring her fairytale wedding to life. 

 Maddie Widder Photography

Maddie Widder Photography

The day before the wedding Ally and I met at the venue and she was so calm and excited. I told her she hired the absolute best vendors, and the wedding day was going to go as smoothly as the planning did- and I was very right about that. It called all week for thunderstorms, and as you can see from this amazing pictures, the weather was absolutely in our favor. I’m truly going to miss planning this wedding with one of the sweetest brides I’ve ever met. 

 Maddie Widder Photography 

Maddie Widder Photography 

 Maddie Widder Photography

Maddie Widder Photography

 Maddie Widder Photography

Maddie Widder Photography

 Maddie Widder Photography

Maddie Widder Photography

This day would not have been possible without these amazing vendors!

Jessyka and Nick- The Piggery at Anna Dean Farms

On June 17th we spent our day at the Piggery in Barberton! It was a VERY hot day, but it was such a beautiful day! 

I met with Jessyka and her super sweet mother Susan almost a year before the wedding. Planning with them was an absolute dream! They are what we call the “ideal client." 

This Saturday wedding started for me on Friday with the set up of all the tables, chairs, and linens. It's always one of my favorite parts of weddings- seeing a blank space like the Piggery completely transform! 

The day went absolutely flawless- besides the heat of course! A moment that stuck out was the first look we did with the bride, and her father. It was an emotional moment and there wasn’t a dry eye in the room. 

The bride and groom didnt see each other before the ceremony, so Nick seeing his soon to be wife walking down the aisle, was another very special moment 

The Ceremony look place in the beautiful Church at Stoney Hill in Medina. 

 Pell Photography LLC

Pell Photography LLC

 Pell Photography LLC

Pell Photography LLC

we worked with AMAZING vendors at this wedding!

Venue: The Piggery at Anna Dean Farms

Photography: Pell Photography LLC

Catering: Old Carolina BBQ

Bar: Sweet Water Caravan 

DJ: Brooks 

Linens: Sitting Pretty Linens

Floral: Chris’ Floral 

Ellie and Matt

Ellie and Matt’s wedding weekend started off with a chilly, and rainy wedding rehearsal at French Creek Nature Center in Sheffield, Ohio. It’s not your typical wedding venue, but it was EXACTLY what Ellie imagined for her wedding day. Saturday May 20th called for rain too, but we somehow hit the jackpot with perfect weather! This wonderful couple graduated college in Chicago, and got married all in the same month- talk about stressful! Planning a wedding from a different state, while finishing college is exactly why this sweet couple hired me. I am so thrilled they chose me to be their planner. I absolutely loved getting to know them, and help them plan their perfect wedding in the woods.

All pictures courtesy of Grace E. Jones Photography graceejones.com  

 Grace E. Jones Photography 

Grace E. Jones Photography 

 Grace E. Jones Photography

Grace E. Jones Photography

Oh did i mention that one of their bridesmaids was their sweet dog? 

 Grace E. Jones Photography

Grace E. Jones Photography

 Grace E. Jones Photography

Grace E. Jones Photography

 Grace E. Jones Photography

Grace E. Jones Photography

 Grace E. Jones Photography

Grace E. Jones Photography

 Grace E. Jones Photography

Grace E. Jones Photography

 Grace E. Jones Photography

Grace E. Jones Photography

 Grace E. Jones Photography

Grace E. Jones Photography

The reception took place at Avon Isle in Avon Ohio. It was great venue, with a beautiful outdoor area that guest really enjoyed! We strung bistro lights on the patio, and set up a fire pit for s’mores! It was honestly a perfect reception.  

 Grace E. Jones Photography

Grace E. Jones Photography

 Grace E. Jones Photography

Grace E. Jones Photography

 Grace E. Jones Photography

Grace E. Jones Photography

 Grace E. Jones Photography

Grace E. Jones Photography

 Grace E. Jones Photography

Grace E. Jones Photography

The day would not have been possible without these absolutely amazing vendors!

Catering:  www.italiancreation.com 

Photography: graceejones.com

Floral: www.ashleysfloral.net 

DJ: www.brooksdjservice.com 

Why You Need a DJ For Your Wedding

Hi Everyone!

Today I am talking about why having a DJ at your wedding is crucial! There are exceptions however. If you're having a small wedding without dancing, speeches, or an order of events, then having an iPod hooked up with background music is absolutely fine.  

I think some people look at the DJ as just someone who just plays music. So why would you pay someone $1,000 to just play music? A DJ does so much more than just play music! They are also an emcee and will make or break your reception!

Your DJ is going to announce the bridal party into the reception, handle timing, and getting the microphone to the best man, maid of honor, and anyone else making speeches at the beginning of the reception. They will also keep guests informed on what’s happening during the reception i.e. when dinner will be served, if the bar will be closed for dinner, and when dessert will be served. They will also take charge of the cake cutting, first dance, garter/bouquet toss, anniversary dances, etc.  Once main dancing begins your DJ is going to be the one getting the party started! 

There are things that can be skipped at your reception, but a DJ should not be one of those things. 

xo, Val

What Time Should Your Ceremony Start?

Hi Everyone!

Today I am talking about what time your wedding ceremony should start!

I've been asked by a few of my brides recently if they should put down a half hour earlier on their invitations just to make sure everyone gets there on time. My short and [not so] sweet answer is this: if adults can’t respectfully arrive at least 10 minutes early to your wedding, that is not your problem, nor your responsibility to accommodate them on their tardiness.

Here’s a scenario for you: you receive an invitation in the mail with a ceremony start time of 4:00. You arrive to the church at 3:30 just to be safe. 4:00 comes and goes, and still no bridal party walking down the aisle. 4:30 comes and the ceremony finally starts. You’re annoyed and wondering what could possibly have delayed everyone a half hour. 

When I coordinate a wedding, we start at the time on the invitation. When I make the master timeline for the day that is what I follow, and give to all the vendors. If the ceremony is late, it delays everything else for the rest of the day. 

If your an engaged couple, plan to start at the time you put on your wedding invitations, and if you're a wedding guest, plan ahead and get to the ceremony at least 10 minutes before the start time. 

What’s your opinion?

xo, Val

2017 Wedding Trends

Hi Everyone!

Today I am talking all about the wedding trends I am predicting for 2017 wedding season! 

Greenery, greenery and more greenery! No longer is greenery just a filler! So many couples are wanting greenery like eucalyptus to be the star of the show in their bouquets and centerpieces! It’s goes perfectly with the bohemian, woodsy trend that seems to be replacing the oh so popular rustic theme we’ve been seeing for the last few years. 

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Rose gold and copper! This is probably one of my favorite trends! Gold is still popular, but more couples are opting for copper and rose gold!

Bands are making a come back! Of course DJ’s aren’t going anywhere, but we’re seeing more couples opt for a band rather than a DJ!

Big weddings cakes! cupcakes, and different desserts like pies and ice cream were very in last year (and still are!) but big beautiful wedding cakes are definitely back! 

Photo Booths are back! DIY photo booths, with fijifilm instant camera’s were popular in 2016, but 2017 is proving that couples still want a fun experience for their guests by bringing in a photo booth company. 

 Red Arrow Photography 

Red Arrow Photography 

What trend are you most excited to see this year?

xo, Val 

Jewel Toned Styled Wedding

Hi Everyone!

Today I am sharing our gorgeous styled shoot from the beginning of February! When I started planning this shoot I knew I wanted  jewel tones. I feel like lately soft colors like soft pink and pale blues have been part of every wedding, and I was so ready for rich colors! Rachel of 'Austin & Rachel Photographers' and I went back and forth for weeks with different ideas, and soon this beautiful shoot was born! I couldn't be happier with the way it turned out. 

This shoot would have all just been ideas and multiple inspiration boards without all the talented vendors we worked with! All of the amazing vendors are listed below!

ENJOY! :)

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I really hope you enjoyed!

xo, Val